Plan the work before you promise the date.
Turn client briefs into structured project plans, estimate the work, compare it with your real capacity and catch extra scope before it eats your margin.
From client brief to project plan.
Paste the brief, describe the job or attach the client’s PDF or screenshot. Freshlance AI drafts an editable project with tasks, milestones where they help, estimated hours, assumptions, risks and what is explicitly excluded.
- Tasks and milestones with estimated hours
- Assumptions, risks and exclusions written down
- Asks clarifying questions when a brief is too thin
An estimate with a range, not a guess.
Every plan comes with a minimum, a planning estimate and a maximum, a confidence level and the biggest uncertainty behind it — so you know how firm the number is before you quote it.
- Minimum, planning and maximum hours
- Confidence: low, medium or high
- The biggest uncertainty, named
Estimates that adapt to how you actually work.
Freshlance can compare new work with similar tasks you’ve already completed and adjust the planning estimate when the history is relevant. It needs relevant completed work with tracked time first — until then, nothing is adjusted.
- Planned versus tracked hours on similar completed tasks
- Adjusts only with at least three relevant examples
- Calculated by Freshlance, and shown to you, not hidden
Know whether it fits before you say yes.
Freshlance adds the planned workload to your real schedule — working days, active projects, deadlines and remaining work — and tells you whether the new project is safe, risky or overbooked. When it doesn’t fit, you get practical alternatives.
- Start later
- Move the deadline
- Reduce scope
- Split delivery into phases
Fits your capacity and its deadline, with room to spare.
Fits, but leaves your schedule tight or crowds other deadlines.
Does not fit as asked — see the alternatives.
Spot extra work before you do it for free.
Freshlance compares a new client request with the approved scope and tells you whether it is in scope, a possible scope change or out of scope — with an estimate of the additional effort where it applies. You decide what to charge.
- In scope
- Possible scope change
- Out of scope, with estimated extra hours
Re-estimate what’s left, not the whole project.
Part-way through, Freshlance AI looks at the plan and the time you’ve tracked and estimates the remaining work. When something turns out harder than planned, the remaining estimate reflects it — and your capacity follows once you accept it.
Bring the brief the way the client sent it.
No retyping. Attach what you were given and plan from it.
A description
A few lines about the job, or the client’s email pasted in.
PDF briefs
Requirements documents and proposals, up to three files at once.
Images and screenshots
PNG, JPEG or WebP — a wireframe, a screenshot, a whiteboard photo.
AI suggests. You decide.
Freshlance never silently replaces your project plan. Plans and re-estimates are drafts until you accept them.
- Review tasks.
- Edit hours.
- Change assumptions.
- Approve only what makes sense.
AI interprets the work. Freshlance calculates the reality.
Your availability never comes from a model. AI helps you understand and estimate the work; Freshlance’s engine does the maths on your real schedule.
Freshlance AI
- Understands the brief
- Breaks work into tasks
- Estimates effort
- Flags uncertainty
- Classifies scope requests
Freshlance engine
- Calculates availability
- Tracks remaining workload
- Calculates capacity
- Projects delivery dates
- Tracks retainers
- Tracks actual time
AI credits are for AI work — not normal Freshlance work.
Creating a project from a brief, re-estimating and analyzing a scope request use credits. Capacity calculations, availability, projects, time tracking, invoicing and normal app usage never do.
Freshlance AI questions
Plan it. Check it fits. Then say yes.
Free includes 20 AI credits a month, alongside 2 projects, 2 clients and the full capacity engine.