Built for the way freelancers actually work.
Projects, time, money, capacity and AI work from the same data — so Freshlance can show you what's happening now and help you plan what you can take on next.
Every feature
One tool instead of five subscriptions, without the weight that makes them impossible to keep accurate.
Capacity engine
Not a static calendar. Not a rough guess. The exact date you can start something new, derived from the hours still owed on every active project.
Freshlance AI
Turn a client brief into an editable project plan, get realistic estimates, learn from similar completed work and catch extra scope before it becomes unpaid work.
- Brief → tasks and milestones
- Estimate range + confidence
- Historical pace adjustment
- Scope Creep Guard
- Re-estimate remaining work
- PDF and image briefs
Projects & tasks
Projects with estimated hours, deadlines, tasks, milestones and a timeline — the data your capacity and invoices are calculated from. Create them by hand or from a brief.
Time tracking
A floating widget on every screen, a one-click timer, and a bill-tracked-time flow that transfers entries straight onto an invoice line item.
Client portal
Every client gets a URL that shows their project progress, documents, and invoices — and lets them approve scope changes without creating an account.
Self-booking
Not a Calendly-style slots page. A booking link that queries your live capacity engine and lets clients request a start date you can actually honour.
Retainers
Track how many hours of a monthly retainer have been used, get warned before you overrun, and see the full history across billing cycles.
Invoicing
A full invoice lifecycle — draft, sent, partial, paid, overdue — plus recurring schedules, credit notes, multi-currency, and a public pay link every invoice gets automatically.
More in Freshlance
The rest of the business, built in.
Client onboarding
Questionnaire, proposal and contract in one link.
Scope tracking
Change requests approved in the portal.
Risk monitor
Flags overruns, silent clients and late milestones.
Accounting
Expenses, P&L and tax set-aside.
Analytics
Effective hourly rate and utilisation.
Weekly reports
A shareable summary of the week.
Meetings
Zoom, Meet and Teams links per project.
Estimates
Send, e-sign and convert to a project.
Try the calculations before the product
Six calculators for rates, project pricing, retainers, billable hours, profitability and capacity. No signup, and the full result is on the page.
Know when you’re free next.
Free forever for 2 projects and 2 clients. No credit card, no trial clock.