Free templates for freelancers
Documents and spreadsheets for proposals, projects, retainers, time, invoices and profitability. Complete files, in the formats you already use — not previews, and not locked behind an email address.
Win the work
Before anyone has agreed to anything.
Available formats: DOCXODTPDF
Freelance Proposal Template
A client-ready project proposal: the problem, the approach, the deliverables, the timeline, the price and the payment schedule.
Preview and download →Available formats: DOCXODTXLSXODSPDF
Freelance Quote & Estimate Template
A costed estimate for hourly, fixed-fee or milestone work, with labour, expenses, risk contingency, discount, tax and a deposit.
Preview and download →Define the work
What is included, what it costs, and what happens when that changes.
Available formats: DOCXODTPDF
Freelance Scope of Work Template
A detailed scope document: deliverables with acceptance criteria, milestones, dependencies, revision allowance, explicit exclusions and a change-control procedure.
Preview and download →Available formats: DOCXODTPDF
Freelance Contract Template
A jurisdiction-neutral freelance services contract covering fees, payment, revisions, cancellation, intellectual property, confidentiality and termination.
Preview and download →Available formats: DOCXODTPDF
Freelance Retainer Agreement Template
A monthly retainer agreement covering included hours, overage rates, rollover, response times, term and termination.
Preview and download →Available formats: DOCXODTPDF
Freelance Change Request Template
A one-page change request: what changed, why, the additional hours and cost, the schedule impact and a decision box.
Preview and download →Start & run the work
Getting started properly, and knowing where the hours are going.
Available formats: DOCXODTPDFMD
Client Onboarding Checklist
Everything that has to be true before work starts: agreement, deposit, contacts, access, assets, communication, timeline and kickoff.
Preview and download →Available formats: XLSXODSCSVPDF
Freelance Timesheet Template
A working timesheet: start and end times, breaks, billable flags and rates, with totals by client, project, week and month.
Preview and download →Available formats: XLSXODSPDF
Freelance Capacity Planner
A weekly capacity plan: real billable capacity after non-billable time, committed hours per week, free capacity, utilisation and the first week a new project could start.
Preview and download →Available formats: XLSXODSPDF
Retainer Hours Tracker
Burn-down for a monthly retainer: included hours, rollover, usage, projected month-end position, overage value and effective rate.
Preview and download →Get paid
The part that turns finished work into money.
Understand the business
What the work actually paid, once every hour is counted.
Why these are free, and what they cannot do
These are complete files, not previews. Download them, change them, put your own name on them and use them without creating an account — and without ever telling us who you are. There is no email gate, because a template behind a form is an advertisement with a file attached.
What a template cannot do is stay current when the project changes. The invoice does not know which hours you have already billed; the capacity plan does not know that a deadline moved on Tuesday. Keeping those in step is what Freshlance is for, and it is the only thing we are asking you to consider.
No signup, no email
Every file downloads on click. Nothing asks who you are, before or after.
Microsoft and OpenDocument
Word and Excel formats, and native ODT and ODS generated for LibreOffice — not renamed copies of the Microsoft files.
Complete, with worked examples
Real sample content and working formulas, so you can see what a finished one looks like before you start.
Useful without Freshlance
Nothing in these files calls home, checks a licence or stops working. Once downloaded they are yours.
Where to start
If a client is about to say yes, start with the Proposal Template and the Scope of Work. The second one is the document that decides, in week six, whether a request is work you already agreed to do.
If you are already working, the Timesheet and the Capacity Planner answer the two questions that never stop being asked — what can I invoice, and when can I start something new.
And when a project ends, the Project Profitability Spreadsheet tells you what it actually paid per hour. If you would rather have the quick version in the browser, the free calculators cover the same arithmetic without a download.
The templates work. Freshlance keeps the work current.
A file is right on the day you fill it in. Freshlance tracks the same hours, scope and money against the project as it actually runs.