Know exactly when
you’re free next.
Freshlance shows your next available date in one glance — not after digging through calendars, spreadsheets, and old emails. Clients see it, book it, and pay a deposit without ever creating an account.
Invite-only while we get it right. No credit card, no spam.
A capacity engine, not a calendar
Your availability is derived, never stored. Hours remaining on active work, divided by how much you actually bill in a day, gives one honest date — and it moves the moment anything changes.
- Recalculates when you log an hour, win work, or take a day off
- Accounts for non-billable time so the date survives contact with reality
- One number you can quote to a client without checking anything first
Plan smarter before you commit.
Turn a client brief into a project plan, get a realistic estimate, check whether the work fits your schedule and catch extra scope before it becomes unpaid work.
Create Project with AI
Turn a description, PDF or screenshot into an editable project plan with tasks, hours, assumptions, risks and milestones.
Smart Time Estimates
Get a planning estimate, a realistic range and confidence level — with your own completed work taken into account when relevant.
Capacity Advisor
See whether a new project fits your actual workload before you promise a date. If it doesn’t, Freshlance shows practical alternatives.
Scope Creep Guard
Compare new client requests with the approved scope and spot extra work before you accidentally do it for free.
AI estimates the work. Freshlance calculates whether it fits, from your real schedule. Explore Freshlance AI →
Estimates that adapt to how you actually work.
Freshlance can compare new work with similar tasks you’ve already completed and adjust the planning estimate when the history is relevant. It needs relevant completed work first — without it, the estimate is left as it is.
Learn moreYour clients get a window, not a login
Every client gets a link. It shows live progress, the latest update, scope approvals and your next opening — with an optional Stripe deposit to lock it in. They never make an account, and you stop writing status emails.
- Live progress and milestones, always current
- Scope changes approved in one click, with an audit trail
- Self-booking against your real availability
- White-label with your own domain on Pro
Invoicing, retainers and the P&L
The billing half of the business, built in rather than bolted on. Invoices and estimates, recurring schedules, multi-currency, retainer burn-down with automatic overage warnings, expenses and a real profit and loss view.
- Recurring invoices and multi-currency out of the box
- Retainer burn-down that warns before you work for free
- Expenses, P&L and tax-ready exports
Never work a free hour again
Retainers burn down in real time against logged work. When a client is close to their ceiling, both of you know — before the overage happens, not in an awkward conversation a month later.
Learn moreFour steps to a date you can quote
Set up once. From then on the date maintains itself.
- 1
Add your work
Create a project manually or give Freshlance AI a client brief.
- 2
Review the plan
Check the tasks, estimate, assumptions and risks before accepting the work.
- 3
Know whether it fits
Freshlance combines the workload with your real capacity to show when you can actually deliver it.
- 4
Share the date
Clients can book against your real availability without needing an account.
Everything else the business needs
One tool instead of five subscriptions, without the enterprise weight that makes them impossible to keep accurate.
Time tracking
A timer that knows which project and task it belongs to, feeding capacity and invoices at once.
Invoices & estimates
Send, chase and get paid. Recurring schedules, multi-currency, Stripe payment links.
Retainers
Monthly hour pools with live burn-down and automatic overage handling.
Client CRM
Contacts, history, documents and every invoice in one place per client.
Client onboarding
Questionnaire, proposal and contract in one link the client fills in without an account.
Risk monitor
Flags what is slipping — overrun hours, silent clients, late milestones — before the client notices.
Calendar & booking
Availability, meetings and client self-booking against hours you genuinely have.
Accounting
Expenses, profit and loss, and exports your accountant will accept without a fight.
Scope tracking
Change requests approved in the portal, priced and attached to the project record.
Analytics
Effective hourly rate, utilisation and which clients are actually worth keeping.
Meetings
Zoom, Meet and Teams links attached to the project they belong to.
Weekly reports
A shareable summary of the week, generated rather than written.
The same numbers in your pocket
Log an hour between meetings, check whether you can say yes to a job while you are still on the call, and send the invoice from the train. Nothing is desktop-only.
Why not the tool you already have?
Each of these is good at something. Here is where the structural differences lie.
Free tools for freelancers
Useful calculators for pricing your work, understanding your time and planning your workload. No signup required, and nothing you type leaves your browser.
Freelance Rate Calculator
Calculate a sustainable hourly rate based on your income target, business expenses, available working time and non-billable hours.
Project Pricing Calculator
Turn estimated hours, revisions, expenses, risk and fees into a defensible project price.
Capacity Calculator
Map your workload, identify overloaded weeks and calculate when a new project can realistically start and finish.
One seat. One price.
No per-project fees, no seat minimum, no trial clock. The free plan is genuinely free.
Free
- 2 projects, 2 clients
- Capacity engine
- Client portal (Freshlance branded)
- Time tracking and invoicing
- 20 AI credits / month
- Create Project with AI
- Smart Time Estimates
- Capacity Advisor
- Scope Creep Guard
Pro
Most popular- Unlimited projects & clients
- White-label portal + custom domain
- Client self-booking & deposits
- Retainers, advanced invoicing, accounting
- Analytics, weekly reports, risk monitoring
- Everything in Freshlance AI
- 250 AI credits / month
Agency
Coming soon- Everything in Pro
- Team members and roles
- Shared team capacity
- Multiple workspaces
- Per-member utilisation
AI when you need it. No AI tax on normal work. Capacity calculations, availability, projects, time tracking and invoicing continue to work normally without using AI credits.
Before you sign up
Anything else, ask us directly — a person answers.
Know when you’re free next.
Free forever for 2 projects and 2 clients. No credit card, no trial clock.